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Below are several articles on running effective meetings. The relevance to a given setting differs across each article, but there are some common suggestions to consider:
- Determining if there is a need for a face-to-face meeting vs. some other form of communication (email, video conference, etc.) and how often.
- Ensuring the participants understand their roles in the meeting/on the committee.
- Ordering item requiring creativity high on the list (first 15-20 minutes).
- Being clear about the objective of each item (decision, idea generation, update, etc.).
- Chairman’s job as meeting manager vs. discussant.
- Being clear about the decision-making process (majority vote, consensus, chair decides, etc.).
- Sticking to a timed agenda---with the actual times on it.
- Seeking out non-participants (what does everyone else think? Does anyone have a different opinion? etc.) and decreasing domination.
- Calling on the most senior people last.
- Having one person keep time (per the agenda).
- Recapping key discussion points before moving to the next item so all are clear.
- Clearly articulating next steps and assigned parties.
- Using the “parking lot” to manage off topic discussions.
- Asking participants to provide a meeting assessment (their thoughts on what should be improved in writing).